WTC Executive Roles & Responsibilities

EXECUTIVE TEAM

  • Responsible for all activities of the Whitby Tennis Club (WTC).
  • Review and sanction the decisions made by all persons associated with the club.
  • Participate in club activities
  • Act in the best interest of the WTC and its members
  • Attend Executive meetings on a regular basis (at least 3 meetings per year)
  • Contribute to the annual report for the Annual General Meeting (AGM)

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PRESIDENT

  • Oversee running of the Whitby Tennis Club including the responsibilities of the club pro
  • Be involved with all policy and major business decisions of the club and work with the Treasurer in the overall financial management
  • Chair the Executive Team meetings and the Annual General Meeting (AGM).
  • Work with the Town of Whitby in matters that affect both parties.
  • Encourage and ensure that the Executive Team perform their respective duties.
  • Addresses member complaints

VICE PRESIDENT

  • Assume duties of the President in his/her absence
  • Oversee the adult house leagues, interclub teams and tournaments
  • Organize putting up and taking down of the windscreens.

TREASURER

  • Ensure proper accounting and control procedures are in place so that the Club’s funds are properly accounted
  • Oversee all financial aspects of the club (deposits, cheque issuance, bank/investment accounts)
  • Cross-reference all funds received with the Membership Director.
  • Provide the Executive Team with annual operating and capital budget at the start of the season and financial updates at regular intervals.
  • Provide a complete Financial Statement to the membership at AGM.

SECRETARY

  • Take minutes at all Executive and general meetings of the Club and provide a written account for the Executives.
  • Prepare club AGM report and calendar of events

COMMUNICATIONS DIRECTOR

  • Communicate club information and upcoming events to club members in a timely manner
  • Works with the host provider to maintain website integrity and programming changes as required for the club requirements
  • Maintain website content
  • Keep WTC interests and events active on the Social network like Facebook and Twitter

MEMBERSHIP DIRECTOR

  • Answer or redirect the inquiries via email from wtc@whitbytennisclub.ca
  • Work with host provider to maintain, and as necessary, upgrade the online registration system
  • Compile registration information and distribute to Executive’s/Club Pro/Adult League Convenors/DRCTL Captains
  • Process refunds for online payments as required
  • Reconcile the registration money received with the Treasurer
  • Provide an adult membership count to the Treasurer as of July 31 for payment to the OTA

SOCIAL DIRECTOR

  • Create a welcoming atmosphere that encourages members to participate in club activities
  • Form committee at the beginning of the season in order to best deliver the number of events planned throughout the year
  • Oversee all social club events (food for the adult tournaments/championships, BBQ, AGM, Year-end Adult Party)

JUNIOR PROGRAM DIRECTOR

  • Develop, implement and execute innovative tennis programming/activities for our juniors
  • Oversee the organization of all junior programs (group lessons, house leagues, intercounty teams, OTA tournaments)
  • Organize the junior banquet and food for the junior tournaments
  • Be a resource person to parents of junior members